The format of a meeting
Welcome, Introduction, and Announcements
The Chair announces the start of the meeting and welcomes those present.
If there are new people present, everyone will normally be asked to introduce themselves, but there is no obligation on anyone to reveal there real name if they do not wish to. The Administrator normally circulates a list for people to sign, and may ask for people to sign that they agree to the aims and values of Aurora. This is so that the Administrator can know who is or is not a member. Note that if you wish you may become a member under a pseudonym.
The chair will usually ask what items members will want to raise that are not already on the Agenda, so that time can be allocated appropriately.
Apologies for absence
Officers have specific roles in the meeting, so if one of them is unable to attend their apology would be given at this point.
Adoption of the Minutes
The written account of last meeting (the ‘Minutes’) has already been published. The meeting may correct it, or move straight on to adopt it, and the chair signs it as 'a true and complete record of the meeting'.
Matters arising from the Minutes and not covered elsewhere
Any item from last meeting that has progressed or needs to be discussed may be raised here, unless it is already listed for discussion later.
Reports
Normally the Police will tell community members about relevant incidents and developments in their work, and the Officers and each of Aurora’s working parties will report what they have done since last meeting. Others who have been given specific tasks may also need to report back. The meeting may discuss these matters and give further direction to the working parties.
Other items
Other items that have arisen will be listed on the agenda presented and discussed in order.
Any Other Business
If anything has arisen after the agenda was published, it may be raised at this point.
Date and place of next meeting
The date and place of next meeting is decided and the date of the following meeting will be agreed provisionally.
Close
The Chair announces that the meeting is closed. A meeting will last no more than two hours, and often less.
